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Eli Review User Guide

Subscription Manager

The Institutional Subscription Manager (ISM) features of Eli Review are designed to enable representatives from institutions that have made large purchases of Eli subscriptions to control how those purchased seats get allocated, monitor how they are being utilized, and recall and reallocate those subscriptions, if necessary.

  1. Feature Overview
  2. Accessing ISM Features
  3. Generating and Managing Access Codes
  4. Details about Course and User Activity
  5. Adding Additional Seat Managers
  6. Subscriptions and Learning Management Systems


Overview

The Institutional Subscription Manager features of Eli Review are designed to enable representatives from institutions that have purchased Eli subscriptions in bulk to control how those purchased seats get allocated, monitor how they are being used, and recall and reallocate those subscriptions, if necessary.

Special User Role: when an institution purchases Eli seats in bulk, that institution identifies one or more individuals who will serve in the role of “institutional subscription manager.” These individuals will need to have regular Eli user accounts, but those accounts will have a special  “Subscription Manager” role within Eli that will enable them to access these features.

How Subscriptions Work: Any Eli user can create a course at no cost, but participation in that course as a student (writing, review, and revision) requires an Eli subscription. Students in courses affiliated with an institution that has made bulk purchases may use one of these seats (see “How Course Affiliation Works”) but students in courses not affiliated with an institution may purchase a subscription individually using PayPal.

How Course Affiliation Works: When an instructor creates an Eli course, they are prompted to specify the institution at which that course is taught. Instructors can choose any institution – there are no security measures to ensure where a course is actually taught. However, only courses that use an “access code” created by an Institutional Subscription Manager will be able to use seats purchased by that institution (see “How Seats Get Allocated”).

How Seats Get Allocated: An institutional manager can create special “access codes” to share with instructors. Instructors can use these codes to associate course(s) with the institution. Any student who enrolls in an associated course will be assigned a seat purchased by the institution (assuming they don’t already have one).

How Seats are Managed: Seats can be managed both at the level of individual students or entire courses. For example, if a student drops a course, or if an instructor blocks a student from course access, the seat used by that student will return to the institution’s pool of available seats (assuming that student isn’t enrolled in more than one course at the institution). The institutional subscription manager can recall seats allocated to an individual student and can also recall all of the seats used in an entire course.


Accessing Subscription Manager Features

In order for a user to access the institutional subscription manager features, they must first have an Eli user account and have been identified by the institution as a subscription manager. Eli administrators will assign these users the role of “institutional subscription manager.”

Once a user has been assigned that role by an Eli administrator, the next time they log in to Eli they will see a primary navigation option that other users will not see, labeled “Subscription Manager” on the home screen.

The Eli Review "Home Screen" in the navigation bar.

When users click the “Subscription Manager” option, one of two events will happen:

  1. If the user manages subscriptions for only one institution, they will go directly to the manager features for that specific institution.
  2. In the unlikely event that a user manages subscriptions for more than one institution, they’ll be prompted to select the institution they wish to manage, at which point they’ll be taken to the manager features for that institution.

From here, the user will be taken to the dashboard for the selected institution, where they’ll be able to carry out a series of tasks.


Generating Access Codes

The primary role of the Subscription Manager is to create and distribute access codes which instructors can use to give students access to the institution’s pool of purchased Eli Review subscriptions. To do this, find the panel labels “Stats & Access Codes” in the Subscription Manager feature.

codes

The Access Code panel will give a heads-up display of all existing access codes, both active and inactive. The code tables will reveal the code, how many courses have utilized that code, how many students are in those courses, and when the code expires. Once the code expires, instructors will no longer be able to use it to affiliate their courses.

To create a new access code, click the “Create New Code” button and follow the simple steps:

create-code

The two required bits of information required to create an access code are:

Strategies for creating codes: Codes can be created and distributed in any number of ways. A manager in a high school might, for example, create groups for English, Social Studies, French, and so on, allocating each subject area a certain number of seats. Each group would have its own access code that the manager would share with instructors, and when the instructor uses that code while creating courses, those courses will align with the correct subscription group. Another option is to create a new access code for every course at the institution. The process is arbitrary and can be modified as necessary.

Sharing access codes with instructors: Every subscription group is automatically assigned an access code that can be shared with instructors, perhaps via an email similar to the one below that might be used as a model:

Dear instructor,

Are you ready to get your Eli Review course up and running? It’s pretty easy, just follow these steps:

  1. If you haven’t done so already, create an account for yourself at http://app.elireview.com
  2. Walk through the on-screen instructions for creating a new course (again, if you haven’t done so already).
  3. While creating your course, when asked “Does your institution have an Eli site license?” say “Yes” and use the “Institution Code” included below.
  4. If you’ve already created your course, just go to “Account Settings” in that course and select the “Enter Institution Code” option, using the code included below.

And that’s it! Once you’ve successfully used the Institution Code, your students will be able to use Eli at no cost to them.

Your Institution Code: ADD YOUR CODE HERE

If you need more help, see the Eli user guide at https://elireview.com/support/guide/instructors/courses or email me directly. Happy reviewing!

Your friendly neighborhood Subscription Manager

Managing access codes: Once an access code has been created, managers can get detailed information about how it has been used. Clicking the name of a specific code in the Active or Inactive Codes display will open the “Code Details” view:

course-details

From this view of a group, the manager has access to:

Clicking the name of any course in this report will display the details for that course, as will clicking the name of any instructor.


Details about Course and User Activity

In addition to observing activity by looking at access codes, the subscription manager feature makes it possible to look in detail at activity across all courses at your institution or at individual users and their activities as both instructors and students.

Course Activity

Managers can get a detailed report about subscription usage by looking at individual courses and the activities those instructors have assigned. Clicking the “Courses” tab in primary navigation will:

course-landing

The “Courses” tab gives managers a quick view of all courses affiliated with their institution, including:

The table containing course information can be searched using the “Search Active Courses” box that will search course titles, sections, and instructors by keyword. Columns in the table can be sorted, making it easy to alphabetize the course list, sort by date ending, by enrollment, or activity count. Finally, the entire course table can be downloaded as a CSV file that can be used in Microsoft Excel or database application.

Clicking the name of a course will open the corresponding course detail view.

course-details

From the course detail view, managers can learn all important data about a course, including its start and end dates, the volume of activity (writing, review, and revision tasks), and a complete roster of enrolled students and whether or not they are utilizing a subscription. Most importantly, managers can take the following actions from this report:

Clicking the name of any person in this report (instructor or student) will open their corresponding user report.

User Activity

If managers are interested in learning more about the activities of individual instructors or students, clicking the “People” tab in the primary navigation will open the People dashboard.

people-landing

From this view it becomes easy to find information about people very quickly. The search feature makes it easy to find people by name, Eli Review username, or email address. Column sorting makes finding particularly active users easy, too; sort the “Courses” columns to find the users who’ve enrolled in the most courses either as an instructor or as a student.

Clicking the name of any individual user will bring up a report about their participation in Eli Review.

The detail view for an individual Eli Review user.

The user detail view will reveal all of the courses in which that person has been a participant, either as an instructor or as a student. It will also reveal the amount of activity assigned in that course, although these numbers do not necessarily reveal whether or not the person completed the work they were assigned.


Adding Additional Subscription Managers

Institutions have the ability to control who does and does not have permission to user the subscription manager features. To manage the managers, just click the “Managers” tab.

manager

This report will list everyone who has been assigned the “subscription manager” role. From here, existing managers can easily be deauthorized, or new managers can be added by clicking the “Add a New Manager” button.


Subscriptions and Learning Management Systems

When Eli Review is integrated into an institution’s learning management system, the job of a subscription manager is much simpler. When instructors create their Eli Review courses through an LMS, and when students enroll through an LMS, the workflows change this way:

If you’re interested in learning more, read about Eli Review and Learning Management Systems.

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